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Location
South Wales, UK
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Client
South Wales Police
Sam Acres
Regional Director, Cardiff contact form
Planning for a compliant, energy-efficient police estate in South Wales
The Pagabo framework enabled South Wales Police to swiftly access AtkinsRéalis condition survey experience, without a time-consuming tender exercise. Despite Covid constraints, we mobilized quickly, providing a team to survey 101 varied buildings.
Fit for purpose, sustainable police estates
Police services are under pressure to maintain a fit-for-purpose and sustainable estate. The need to make the best use of owned, leasehold, and co-located buildings; support operational delivery; signify a reassuring public welcome; inspire public confidence; support a more diverse workforce; remain compliant; improve energy efficiency; accommodate today’s technology and equipment — it is a long list and must be achieved while demonstrating value for money.
South Wales Police (SWP) serves 1.3 million people, across a varied region, including 63 of the 100 most deprived communities in Wales, in addition to its two largest cities. SWP also has one of the UK’s largest blue light sector estates, which, like many police authority estates, has developed over the last century in response to the policing demands of the time. The diverse range of properties may not always meet current or future operational requirements, so informed decisions on investment, maintenance and divestiture are critical.
Data-driven decision making throughout the estate
An accurate asset register, together with detailed condition data, is therefore a priority for SWP, to enable data-driven decision making on maintenance and on the wider strategic asset investment plan. Our team was appointed in 2021 to provide a data capture and analysis programme across the estate, to determine condition and capital/maintenance needs. The appointment reflected our strength in the collection, structuring, management and analysis of asset data, as well as our earlier success on SWP’s 2016 condition survey programme.
Lessons learned informed the methodology
We began by undertaking a lessons learned exercise, to explore the processes and outcomes of the 2016 condition surveys and align the new programme with our client’s strategic objectives. The surveys would be conducted across 101 disparate buildings, including police stations, office buildings, welfare spaces, training facilities and storage facilities. The oldest building dated back to 1876, and some were co-located with other services.
Our team of building surveyors and building services engineers carried out detailed surveys, with the assistance of our supply chain’s drone technology company, capturing data on 28,574 individual items across the estate. Our bespoke data capture app streamlined the process, improving the accuracy, quality, consistency, and auditability of the data. In addition, we asset tagged M&E elements, which will allow SWP to efficiently identify and locate those items on the multiple sites in future.
Improving energy efficiency
The condition surveys presented an excellent opportunity to review the energy efficiency of building fabric and plant. SWP was keen to increase the 2016 level of detail in the sustainability data collected, and we accordingly identified 648 energy saving opportunities across the estate, together with indicative costs for replacement. This leaves SWP well positioned to explore energy efficiency options and applicable energy efficiency funding routes.
Data-driven five-year maintenance plan
Following the programme, SWP has a detailed, data-driven understanding of its estate, together with maintenance plans for the next five years, clear expenditure guidelines and recommendations for energy-efficient replacement where appropriate. This sets the scene for a sustainable and fit-for-purpose estate.
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Services provided:
Building Surveying
Our appointment via Pagabo led to a swift start on this extensive condition survey programme, and we maintained the pace despite Covid-related constraints. South Wales Police now has excellent data with which to make informed decisions on its strategic estate planning and investment.
Sam Acres
Regional Director, AtkinsRéalis
Within the agreed timescales, AtkinsRéalis provided an in depth and detailed view of the condition of our estate that ensured that the force was able to plan to ensure optimal use of investments.
Janet Thorne
Estates Property Manager, South Wales Police
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